Grants & Finance Director
Pact, Inc. (Pact)
Closing date: 15 Oct 2010

Grants & Finance Director, Nigeria OVC Umbrella Grants Program
Abuja, Nigeria

Position Summary: Pact seeks a Grants & Finance Director for an anticipated USAID OVC Umbrella Grants Management program in Nigeria. Recruitment is contingent upon successful award of the project. The Grants Manager will be responsible for day-to-day management and administration of a grants program funded by USAID. He/she will work closely with G&C/HQ staff, finance managers, and program officers. The range of tasks will cover pre-award to close-out as outlined below.

Specific Duties and Responsibilities:
I. Pre-Award
a) Work with OVC Umbrella Grants Program Chief of Party and senior managers to select grantees for award under various projects but primarily those funded by the Global Fund. This will include the conduct of pre-award assessments to determine the responsibility of prospective grantees using Pact's assessment tool.
b) Make determinations of risk profiles of prospective grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.
c) In addition to pre-award assessments, the Grants Manager will also be responsible for the following pre-award tasks:
i. Selection of the proper award instrument
ii. Cost analysis and budget negotiations
iii. Preparation of negotiation memoranda
iv. Complete submission of award documents for approval by the Pact's HQ G&C department.

II. Post-Award
a) Provide technical assistance to staff and grantees on administrative policies and procedures for grants management, as well as other initiatives of regional grant advisors:
Pact's grants management policies and procedures
Policies and procedures for procurement under subgrants
Interpretation of regulations (22 CFR 226, 22 CFR 228, OMB Circular A-110 and A-122, ADS chapters, etc.)
Preparation of solicitations (RFA, APS)
Simplified grants
Modifications
Grantee monitoring
b) Verify obligated funding available and data reported in the subgrant matrix for each project.
c) Collect and maintain complete documentation of submission/transmittal of reports that are specific to grants under prime awards.
Inventory of property in grantees' custody
VAT reports of grantees
Audit reports of grantees
Other deliverables (programmatic and financial) of grantees
d) Work with G&C/HQ to obtain prior approvals and waivers from clients required for administration of specific grants.
e) Monitor compliance with special award conditions by grantees.
f) Conduct investigations to resolve contractual issues/problems/disputes arising from grants and make recommendations to the country representative and/or Director of Grants & Contracts for resolution.
g) Routinely monitor the maintenance and control of the archive of grants.
h) Ensure the final disposition of property acquired by grantee.
III. Procurement Under Grants
a) Prepare and/or review documentation (selection, choice of instrument) of purchase orders and contracts financed under grants.
b) Verify obligated funding available for purchase orders and contracts.
c) Verify completion and payment of final invoice.
IV. Training and Other Technical Assistance
a) Contribute to the development and delivery of training in grants management in the field.
b) Contribute to substantive discussions in the Grants Community of Practice.
Qualifications:
Demonstrated solid knowledge of various donor regulations applicable to grants administration.
Strong analytical skills to successfully perform financial reviews and other forms of quantitative analyses.
Effective written and oral communications skills that are essential to building relationships with donors, host country counterparts, and partner organizations.
Ability to exercise sound business judgment to wisely prioritize and successfully perform multiple and complex tasks.
Highly organized and able to develop and streamline systems for efficient conduct of day-to-day tasks.
Proficiency in word processing, spreadsheets and database skills.
High proficiency in English; language skills will be subject to testing.
Knowledge of local languages a plus.
Ability and willingness to travel.
Nigerian candidates encouraged.
Education and Experience Requirements:
Bachelors Degree in business, finance or a related field, or equivalent work experience required.
Five (5) years experience managing the award and administration of subgrants funded by USAID or international donors.
Strong knowledge of OMB Circular A-110, A-122, and A-133; 22 CFR 226; and 22 CFR 228; will be subject to testing.
Strong knowledge of donor auditing requirements and demonstrated ability to exercise financial oversight of grant programs.
Experience with OVC development programming.
Minimum 3 years developing country work experience required, Nigeria experience preferred.
Disclaimer: This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This document does not create an employment contract, implied or otherwise. Employment at Pact is a voluntary ”at will” relationship.

How to apply
Please apply at our website: www.pactworld.org
Reference Code: RW_88XKNP-16
Application Closing Date: Friday, 15 October 2010